Workplaze Employee Management

Complex work simplified, compliant and accurate.

Give your employees an active internal platform that accommodates their lifestyles: mobile, flexible, connected, rewarding, and evolving with them.

Employee Management –
Consolidated, Safe and Secure

At the heart of Workplaze’s Employee module lies the consolidation of very detailed employee information and to keep it safe and secure on a central servicer. Everyone involved now accesses the same location and the same set of files making sharing of and collaborating on information and reports easy and highly accurate. Even more productivity is achieved by permitting employees to keep their personal information up-to-date via the integrated ESS interface.

Detailed Employee Records

Provide detailed employee records supporting a vast range of pre-defined and flexible data types.

Detailed, Categorized Data

Visualize, manage and communicate the organization’s structure to support mission specific requirements. Create and remodel, add as often as necessary with our easy-to-use drag and drop tools.

Employee Dashboard

Employee specific dashboards provide a user friendly summary of pertinent employee information and transactional data. Configurable alerts provide information when an employee exceeds user definable thresholds such as frequent tardiness.

ESS Updates

Employees can self update data with configurations that allow direct updates, or require approvals before updates are applied

Reporting & Letter Generation

Easily generate standard and graphical reports of employee data and demographics. Quickly create personalized reports by selecting data, filters and sort criteria. Define letter templates to generate standard letters such as employee contracts, notices, etc.

Collect Data & Set Options

Allow new employees to complete their profile data and other on-boarding processes even before joining. Configure what data employees need to submit as well as additional options they should select.

Provide Welcome Information

Provide company policies, office information, shift data and other information to each employee before they join and ensure they have viewed and accepted critical information.

Monitor Progress & Compliance

Utilize dashboards, reports and feeds to monitor onboarding progress and en/sure compliance. Track critical confirmation including GDPR, privacy, NDA and others.

Set Training Checklist & Reminders

Create multiple induction workflows for new employees to be scheduled in training, access configured, inventory issued, etc. Inform multiple users and have them complete checklists with reminders.

Onboarding

Automate the full onboarding process for new employees to improve their joining experience while minimizing administration workload.

Surveys & Polling

Gather data from employees, increase engagement and analyze effectiveness of policies over time.

Generate Surveys

Define survey questions with multiple rating methods and determine target group for automated distribution, set frequency of survey repetition to monitor progress perception.

Targeted Or Confidential Surveys

Provision surveys in a confidential environment while maintaining grouping data such as by department. Confidential links can be sent to the employee and the system ensures survey data cannot be related back to the person completing it.

Link Surveys To Other Processes

Set surveys to occur with specific processes such as employee on boarding or as an exit survey, track data in a non-confidential mode to measure, for example change of engagement level from hire to resignation.

Multiple Survey Formats

Allow employees to participate in surveys through web and mobile apps with user friendly interfaces, or generate quick polls to garner faster feedback on less complex questions.

Unlimited Set Up of Resources

Allow the set up of an extensive library of resource categories and items linked to a variety of parameters to ensure a smoothing booking flow.

Compelling Interface

Check resource availability by location and category via an easy-to-filter interface. A neat diagram visualizes requested, booked, in use and open resources by chosen location before conducting any booking.

Transparency & Effective
Communication

Monitor bookings with notifications and reminders – for booking confirmation, changes and /or cancellations (if), as well as item returns. All is clearly communicated and transparent in the system.

Flexible Booking Methods

Use our app to book from phones, tablets and kiosks. The mobile interface includes all the same booking functions as the web version – from availability check to item return.

Easy Usage Reporting

Quickly generate booking related reports and overviews as needed – whether it is utilization, purpose, length, by location, period, etc. – viewable Online, in Excel or as PDFs.

Resource Booking

Define, manage and schedule company resources and their booking-relevant parameters with ease. A modern interface, shows users the availability status of requested resources in different locations before conducting any booking.

Analysis & Reporting

Access and share data organization wide with dashboards, analytics & ad hoc reports

Generate Ad Hoc Reports

Define survey questions with multiple rating methods and determine target group for automated distribution, set frequency of survey repetition to monitor progress perception.

Dashboards

Include Smart Alerts

Monitor bookings with notifications and reminders – for booking confirmation, changes and /or cancellations (if), as well as item returns. All is clearly communicated and transparent in the system.

In Page Sorting, In App Analytics

Use our app to book from phones, tablets and kiosks. The mobile interface includes all the same booking functions as the web version – from availability check to item return.

Adjustable Data Views

Provide detailed employee records supporting a vast range of pre-defined and flexible data types. Employees can self update data directly or via approval as configurations allow.

Engage and Empower

A Platform that Fits
Employee’s Lifestyle

Designed for ease of processing and access to information with a focus on highly interactive users. ESS and MSS users will typically access functionality through the mobile app, but use the Web interface for more complex analytics, processing or data retrieval.

Employee Data at One Glance

Employees can see all their most important data in one page – from position to colleagues, to leave balances, requests, tasks /completion, to achievements and social postings. Workplaze makes their day-to-day work experience more personal.

Self Services for
Speedy Updates

Engage Employees by giving them the choice to view and update their own information while ensuring data privacy with our role-based security.

Easy to Use, Easy to Learn

The Inbox style design presents data and structures in a simple and clean fashion that users will feel familiar with and can use with little to no training.

Provide Data for Strategic Planning

Benchmarks can improve performance and using the results of data analysis as feedback for business strategies is valuable for any organization. Various KPIs and trackers can be configured to find the keys to retention or boosting workforce performance. Drilling down into pools of employee data is the basis when planning what to do or what should be done next.

Create a Good Work Culture

Asking for feedback and acting on it improves connectedness and can create happier, more engaged employees. Letting employees know that their voice matters creates a positive work experience and enables you to hold on to your talents.

Workplaze is trusted by over 5,000 great companies in every industry, some small, some large, some operating locally, some internationally.