Recruitment Management
Recruit the Best People
With our complete solution for workforce planning, applicant collection, distributed selection, and onboarding. Workplaze helps gather input from all stakeholders to ensure successful hiring is completed within budget adherence and minimal delays in the staff acquisition process.
Key Functionalities
Beginning with advanced planning for headcount requirements, Workplaze ties in recruitment plans with cost estimates and financial budget comparisons for a tight spending control. Basic applicant data can be collected through the Online portal from job boards or traditional applications. Quick filtering allows an easy matching of applicants vs. needed skills, while more details and ranking will be added for candidates that are selected for moving on through the pre-configured hiring steps. Built-in chat functions allow collaboration between all parties for scheduling, on testing, interviews, and general communication until the rejection or onboarding process is completed.
Manpower Planning
Proactively analyze existing workforce insights to project future labor/skills demand required to achieve your organizational objectives.
Simplify the process of collecting headcount requirements by providing managers their existing headcount by position & type and allowing sizing adjustments on configurable periods.
Analyze manpower needs by position and employment status and forecast the manpower plan for the year. Identify existing workforce/skills gaps.
Consolidate requests from multiple organizational units into larger units for approvals and adjustments, through to final plan approval.
Generate cost estimates based on requested headcounts and compare with financial budgets to ensure that workforce plans fall within C&B budget.
Initiate recruitment processes based on the MPP, and track gaps between running recruitment and MPP requirements. Use MPP’s as a basis to auto approve recruitment while allowing for adhoc recruitment requiring additional approvals.
In advance of a vacancy becoming available, allows job specific configuration of applicant criteria including special requirements, selection method, selection process, and evaluators.
Import job description from organizational data and customize. Use templates to create job advertisements combining job descriptions and specific skill requirements.
Use templates to define the selection process and adjust for special requirements adding collaborators to give them access to the applicant data and auto initiate interview schedules and other processes.
Use standard template questions and add additional requirements as either required or preferred to auto exclude and auto rank incoming applicants.
Vacancy Management
Reduce hiring cycle times and improve selection by controlling job specific recruitment processes and keeping all involved in the selection process updated on their .responsibilities and progress.
In advance of a vacancy becoming available, allows job specific configuration of applicant criteria including special requirements, selection method, selection process, and evaluators.
Import job description from organizational data and customize. Use templates to create job advertisements combining job descriptions and specific skill requirements.
Use templates to define the selection process and adjust for special requirements adding collaborators to give them access to the applicant data and auto initiate interview schedules and other processes.
Use standard template questions and add additional requirements as either required or preferred to auto exclude and auto rank incoming applicants.
Recruitment & Selection
Rapidly execute selection processes, ensuring all collaborators have the data they need, and required steps are completed on time with detailed tracking to improve selection quality while protecting against discriminatory hiring processes or claims.
Input base information of candidates from multiple sources for filtering. Then extend the information to high levels of detail as hiring progresses. Use simple call-to-action-buttons to process applications to the next stage.
Move applicants through required recruitment steps quickly with detailed tracking/auditability of decisions.
Allow applicants to coordinate with interviewers directly to arrange interview schedules. Provide interviews with question templates and track their input to improve collaboration and effectiveness.
Exclude applicants that fail any step of the recruitment process and then auto rank finalists. Allow hiring decision makers access to the input of all collaborators and interview/test results so they can make the best decision.
High-level overview of the recruitment status for various job positions
Add online recruitment to your existing website. Provide company information and promotional videos, list vacancies and collect applicant data.
Link your online recruitment to job boards to better control the applicant experience and reduce applicant spam by requiring applicants to enter the data you require when applying.
Have applicants enter data in a structured format to ensure that they are easily comparable and that applicant data is searchable/reusable for future positions as well as being directly imported to onboarding of new employees.
Online Recruitment
Improve your employee brand and direct candidate your organization’s job portal as a single recruitment point-of-entry. Ensure applicant data is complete and structured to support the selection processing and to provide a better candidate experience.
Add online recruitment to your existing website. Provide company information and promotional videos, list vacancies and collect applicant data.
Link your online recruitment to job boards to better control the applicant experience and reduce applicant spam by requiring applicants to enter the data you require when applying.
Have applicants enter data in a structured format to ensure that they are easily comparable and that applicant data is searchable/reusable for future positions as well as being directly imported to onboarding of new employees.
Applicant Interaction
Make a better first impression with applicants while improving compliance, collaboration and reducing hire cycle times.
Communicate better with applicants through the integrated applicant chat function.
Use chat to schedule interviews with applicant collaborators. Online recruitment scheduling tools support reminders and are integrated to selection processing.
Centralize all applicant communication in a single location that is accessible by each of the collaborators for recruiting the position. Store all historical conversations for audit and compliance purposes.
After applicants have been pre-screened, use Workplaze Meet to conduct secure video calls with applicants for live interviews.
SunFish’s Recruitment module has a feature called ‘Applicant Tracking’ , which was so helpful in creating a manpower and search candidates by a myriad of different criteria filters.
VADS Indonesia utilizes various channels such as their company website and social media platforms to identify potential candidates. With the integration of their SunFish Recruitment into their corporate website and social media, the HR team can download applicant data into their internal HR system, where they run them through a standardized filter and shortlist process that they designed to meet the specific requirements of each client.
Moreover, the system’s inherent automation ensures that shortlisted candidates consistently follow a tailored selection process with interviews conducted offline or online. A transparent rating system further aids to make the best hiring decision for each customer. Read the full customer story here.
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