What is HRIS: Understanding the HRIS Software

HRIS is one of the important software that the Human Resources department should have and use while managing employees in the company. HRIS is a software designed to help the organization develop and increase the workflow for the Human Resources department and employees with synchronized information that will be done automatically.  

HRIS can be seen as software that helps accelerate the organization to its goal, for those who aren’t sure what’s HRIS, Humanica has gathered up all the things that you needed to know about HRIS Software in this article

What is HRIS Software?

Human Resources Information System or HRIS is a system where all information related to the organization and employees is stored in one place. HRIS software help gathers information, and analyze and store employee detail such as name, address, ID number, social security number, visa information, work permits and other important information that employers needed.

Advantages of using HRIS Software 

There are a lot of advantages to using HRIS Software, however, it also depends on what the organization chose to use it as. The main advantages of using HRIS Software are:

  • Provide access to HR department to employee information from anywhere and anytime. 
  • High-security protection for all of the data stored in the organization’s system. 
  • Reduce all the paperwork processes with a Cloud system that helps organize all of the date in one place. 
  • Make data analysis and storing easier with a dashboard that presents information in matrix data. 
  • All information in the system can be changed anytime by the employee themselves without going through the HR department. 
  • Reduce mistakes in the information related to law and regulation and finance. 

Examples of HRIS software

Currently, HRIS software is a piece of technology that has grown in popularity among numerous different types of businesses and organizations due to its capability to efficiently handle the complicated workload of HR departments. To accommodate the needs of various sorts of business owners, a wide range of organizations and IT corporations have created HRIS software programs. HRIS software commonly used as examples includes:

HRIS Software popular list

  • Workplaze Humanica
    Workplaze Humanica is a mobile application that is part of Humanica’s HRIS (Human Resource Information System) software suite. The app is designed to provide employees with access to their HR-related information and allow them to perform various HR-related tasks using their mobile devices. The features highlighted by Workplaze Mobile includes Employee self-service, Leave management, Attendance tracking, Expense claims and more solutions for HR work.
  • SAP SuccessFactors
    SAP SuccessFactors is a cloud-based HRIS software that provides end-to-end human resources solutions. It includes modules for employee data management, payroll, performance management, compensation management, and more.
  • Oracle HCM Cloud
    Oracle HCM Cloud is a cloud-based HRIS software that offers a range of HR functions including HR management, payroll, talent management, and analytics. It provides tools for recruiting, onboarding, learning and development, and succession planning.

How does HRIS software help employees?

Employees can benefit from HRIS software, often known as human resource information system software, in many different ways. Here are a few illustrations:

  1. Information Access
    HRIS software gives employees quick access to their personal data, including contact information, benefits, and other HR-related elements. Employees can stay informed and current on employment information by doing this.
  2. Self-Service Capabilities
    Many HRIS systems provide self-service features that let staff members examine their salary and benefit information, request time off, and update their personal information without consulting HR or their manager. Employees can get more control over their job information and save time as a result.
  3. Performance Management
    HRIS software can make the process of managing employee performance easier by enabling goal-setting, progress monitoring, and manager feedback. Employees may perform better and become more invested in their jobs as a result.
  4. Learning and Development
    HRIS software can give workers access to resources for training and development, enabling them to pick up new abilities and information. Employees may benefit professionally from this and experience greater job satisfaction.

The Difference between HRIS, HRMS, and HCM 

HRIS, HRMS, and HCM can replace one another, depending on the needs that each organization has. However, there are small details that differentiate them from one another. This is because of to the development of technology and the complexity that comes with the update. As time goes by HRMS and HR Departments have developed into HRIS Software which focuses more on data than before. This leads to HCM software which focuses on employees and business strategies. 

Features of HRIS Software 

HRIS Software has considered one of the most important tools that help organizations handles all the challenge that they might face as their business grow.


HRIS systems help HR Department filter out all the applications from those who applied for jobs to find out those who are suitable for the job they applied for. 

2.Payroll System 

HRIS help record time attendance for every employee and is adjustable to all the organization. All the data will then be transferred to the payroll account to calculate the leaves and lateness accordingly. 

3.Benefit Management 

HRIS, in general, helps gather and organize information related to all the social benefits and benefits that the organization offers to them, fully adjustable as they see fit. 

4.Analytic Reports 

HRIS acts as a centralised data store for all the information that the HR department and organization needed to plan business strategies and analyze and manage the employees to their highest potential. 

Conclusion of HRIS Software

With all this information, you will now know more about HRIS Software which helps the organization change in a better way. More suitable to the new challenges and changes that are happening in HR world. HRIS Software is made for business in every size and industry, fully adjustable based on what the company wants and aim to help the organization develop to their full potential.

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