ON DUTY &
BUSINESS TRAVEL
Streamlined, Compliant, and Easy to Manage
50% citing digital transformation of finance as their top priority for 2026. Similarly, 49% say automating processes to free up employees to do higher value work is their top priority”
EXPLORE WORKPLAZE
ON DUTY & BUSINESS TRAVEL FEATURES
On Duty Request
Simplify on‑duty requests for offsite assignments, such as meetings, seminars, training, and other missions – as well as domestic and international business travel, all in one streamlined workflow.
Employees can specify the on duty or travel type, date, time, and location in one complete request for faster
Allowance
The dashboard clearly displays eligible allowances based on duty type and role entitlements, such as meal, transport, and daily travel allowances. Employees can review the total amount in advance before submitting the request for approval.
Declaration
Employees submit a declaration to compare allowances with actual expenses, claim reimbursements or record returns, and attach receipts. Clear totals support easy review and seamless payroll integration for accurate processing.
HOW WORKPLAZE CENTRALIZES AND STREAMLINES THE ENTIRE DUTY AND TRAVEL PROCESS
With a centralized single source of truth, requests can be submitted, reviewed, and approved in real time. This reduces time and manual steps across the entire journey – from request submission to return – ensuring smooth, efficient, and well‑controlled operations.
End‑to‑End On‑Duty and Business Travel
A single hub for all on‑duty requests, including client visits, field inspections, training, and business travel.
The system automatically checks calendars, shift schedules, and time records to prevent overlaps and duplicate requests.
Approval workflows remain flexible and compliant, configurable by role, location, or travel type.
End-to-End Travel Approvals
Submit travel requests in advance in line with company policy, ensuring compliance from the start.
The system automatically calculates eligible allowances and routes requests to the appropriate approvers based on defined rules and company policies.
Support advance expense requests with real‑time tracking of disbursements and usage.
Requests are linked to employee profiles, roles, and travel history, giving approvers clearer context for faster, more informed decisions.
Automated Payroll Sync
Manage travel and on‑duty claims easily across web and mobile applications, allowing employees to submit multiple allowance and expense items in one place for a smooth, flexible experience.
All data flows directly into the payroll system for automatic reimbursement or deductions, significantly reducing manual processing and errors.
The system reconciles travel advances against actual expenses and provides alerts when spending exceeds defined budgets, helping organizations maintain cost control in real time.
All records are stored automatically to support audit requirements, tax compliance, and financial reporting, ensuring accuracy and transparency at every step.
Real ‑Time Visibility and Auditability
Access on‑duty and business travel calendars instantly, filtered by team, department, or location, so coordination stays clear and up to date.
Generate report‑ready data for finance, governance, and operations, enabling faster oversight and informed decision‑making.
Receive proactive alerts before policy violations occur, with email notifications to ensure timely action and compliance.
On Duty
& Business Travel
FAQ
Workplaze On‑Duty & Business Travel is an end‑to‑end module for managing offsite work and business travel—from on‑duty requests and allowances to expense capture and declarations for reimbursement or return.
All processes run seamlessly in one system, with direct integration to Time & Attendance and Payroll.
All trip and expense data is captured centrally and consolidated into a single view. Leaders can analyze spending by department, trip type, or category, and use real data to set budget caps, refine policies, and improve cost control.
Yes. The system is highly configurable, allowing organizations to set allowance rates by job level and country, define daily or per‑trip limits, and apply approval rules based on claim amounts.
Headquarters can establish a global framework, while each country or business unit operates within the same standards—maintaining consistent governance across the organization.
